Applying to HPAS

Applying for Accreditation requires the applicant to collect and compile various documents, complete several forms and supply evidence to support the application appropriate to the selected level.

Taking each level in turn, this section first details these minimum requirements. Guidance notes on completing the required application documentation are also provided in the applicant’s corner section.

Applying for Affiliate

An application to be an Affiliate of the HPAS Accreditation is made by submitting several items of documentation detailed in the table below. An Affiliate hydrographic professional is at an early stage of a career in hydrography and related activities and commencing the accumulation of work experience, therefore there is no requirement for a logbook or survey report.

AdministrationCompleted online application form
Educational QualificationsA certified copy of any certificates received from relevant formal education may be included but is not required at this stage.
Relevant ExperienceNot required
Documentation
(templates here)
  • A full and up to date CV

  • A signed letter of application including Society membership number or reference when appropriate

  • A headed paper letter from the educational institution confirming the applicant’s status, start date and expected completion date (an email will not suffice)
  • Or
  • If already working in the profession, a letter of confirmation and support from the employer organisation, along with a start date, is required.
  • ReferencesOne nominated referee or reference to formally support the application.
    RenewalTo maintain HPAS registration, Affiliated professionals are expected to update their profile annually with the provision of CPD records.
    Affiliate list of required documents

    Applying for Level 2

    The requirements for HPAS Level 2 applications depend on the HPAS pathways. Such application is completed with the provision of the following items of documentation detailed in the table below.

    If applying as Affiliate professional, the application must also be supported by a compliant CPD record.

    Applicants who have not completed an IHO-FIG-ICA Category A or Category B programme will be required to complete a Qualification Mapping Form in addition to the documentation stated above.

    AdministrationCompleted online application form
    Educational QualificationsA certified true copy of all certificates plus additional certification as appropriate (e.g., STCW, MBES, etc.)
    Minimum Relevant Experience1 year             (IHO-FIG-ICA Category A)
    2 years           (IHO-FIG-ICA Category B)
    3 years           (Surveying degree)
    4 years           (Certificate/Diploma)
    Documentation
    (templates here)
  • A full and up to date CV

  • A logbook of hydrographic surveying activities and experience (covering appropriate period) Example of a survey report(s)

  • Critique

  • Completed Experience Matrix

  • Completed Qualification Mapping Form, section S-5B (for applicants who have not completed an IHO-FIG-ICA Category A or Category B programme)

  • CPD record (Affiliate transition applicants)
  • ReferencesTwo nominated referees to formally support the application.
    Level 2 list of required documents

    Guidance notes on completing the application documentation is provided below in this section.

    On receipt of an application, by the stated deadline, the HPAS Secretariat shall inform the applicant of receipt of their submission and shall inform the HPAS Panel of the application’s availability for assessment.

    Applying for Level 1

    The requirements for HPAS Level 1 applications depend on the HPAS pathways. Such application is completed with the provision of the following items of documentation detailed in the table below.

    If applying from Level 2 or as an HPAS Affiliate, the application must also be supported by a compliant CPD record.

    Applicants who have not completed an IHO-FIG-ICA Category A programme will be required to complete a Qualification Mapping Form in addition to the documentation stated above.

    AdministrationCompleted online application form
    Educational QualificationsA certified true copy of all certificates plus additional certification as appropriate (e.g., STCW, MBES, etc.)
    Minimum Relevant Experience2 years             (IHO-FIG-ICA Category A)
    3 years           (IHO-FIG-ICA Category B)
    5 years           (Surveying degree)
    7 years           (Certificate/Diploma)
    Documentation
    (templates here)
  • A full and up to date CV

  • A logbook of hydrographic surveying activities and experience (covering appropriate period) Example of a survey report(s)

  • Critique

  • Completed Experience Matrix

  • Completed Qualification Mapping Form, section S-5B (for applicants who have not completed an IHO-FIG-ICA Category A or Category B programme)

  • CPD record (Level 2 transition applicants)
  • ReferencesTwo nominated referees to formally support the application.
    Level 1 list of required documents

    Guidance notes on completing the application documentation is provided below in this section.

    On receipt of an application, by the stated deadline, the HPAS Secretariat shall inform the applicant of receipt of their submission and shall inform the HPAS Panel of the application’s availability for assessment.

    Applying for Level Ø

    The requirements for HPAS Level Ø applications depend on the HPAS pathways. Such application is completed with the provision of the following items of documentation detailed in the table below.

    At level Ø the logbook is optional as for some roles it may no longer be relevant instead the extended CV should show the breadth of experience throughout an applicant’s career.

    AdministrationCompleted online application form
    Educational QualificationsA certified true copy of all certificates, plus additional certification as appropriate (e.g., Project Management, STCW)
    Minimum Relevant Experience10 years         (IHO-FIG-ICA Category A)
    15 years         (IHO-FIG-ICA Category B)
    16 years         (Surveying degree)
    Documentation
    (templates here)
  • A full and up to date CV

  • An extended CV with details of relevant projects and descriptions of roles and responsibilities

  • Two examples of delivered material, findings, or survey reports

  • Critique

  • Completed Qualification Mapping Form, section S-5A (for applicants who have not completed an IHO-FIG-ICA Category A programme)

  • Completed Experience Matrix Form

  • CPD record (for applicants transitioning from another level)

  • Optional: The applicant’s logbook (or equivalent records) of hydrographic surveying experience if within the last five years.
    ReferencesA minimum of three references and referees from recent projects
    Level Ø list of required documents

    Guidance notes on completing the application documentation is provided in the HPAS framework document.

    On receipt of an application, by the stated deadline, the HPAS Secretariat shall inform the applicant of receipt of their submission and shall inform the HPAS Panel of the application’s availability for assessment.

    HPAS fees

    HPAS requires the payment of appropriate fees while completing the online application form

    They are of two types:

    • Application fees for new HPAS applicant,
    • Renewal fees for registered HPAS accredited individual; 

    The appropriate fees are dependent upon the level chosen by the applicant: 

    HPAS Fees ChargedAccreditation
    Fee
    (non-member/member)
    Annual
    Renewal Fee
    Level Ø€200.00 / €150.00€50.00
    Level 1€200.00 / €150.00€50.00
    Level 2€140.00 / €105.00€30.00
    Affiliate€20.00 / €15.00€10.00

    The 25% discount displayed above only applies for individual members of IFHS societies.

    More details about IFHS societies can be found here.